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Government of Tamil Nadu has nominated ELCOT as the Optional Procurement Agency for the procurement of IT Hardware products for Government Departments/Corporations/Autonomous bodies as per G.O. (Ms). No. 58, Finance (BPE)Department, dated 16.02.1999.
ELCOT procures following IT Hardware as a cost-effective solution.
Group A:
1) Desktop Computers 2) All In One 3) Mini PC 4) Tablet 5) Laser Printer, Ink Tank Printer & Ink Jet Printer 6) Multifunction Printer & Digital Copier 7) Dot Matrix and Line matrix Printer 8) UPS systems 9) UPS Batteries 10) Display Monitor and TV 11) Multimedia Projector 12) Data Card and Voice SIM 13) Office Productivity Tools 14) Antivirus 15) Linux products 16) Laptop 17) Firewall 18) IT Consumables 19) Meeting Software(Zoom, WebEx, Teams).
Group B:
1) Biometric Systems 2) Scanners, Plotters & Printers 3) Videowall 4) IP Camera 5) PA Systems 6) Storage Accessories 7) Cisco or Equivalent Products 8) Video Conferencing Systems 9) Servers 10) IT Consumables 11) Webcamera, PDA Device & Android Devices 12) Computer Furniture
Group C:
1) SSL & Digital Signature certificate 2) Information Kiosks 3) High end UPS 4) VC Accessories 5) IT Consumables 6) All In One Desktop – i7 Desktop Computers 7) Networking Components 8) QR Code Scanners 9) Workstation 10) Digital & Flex boards
ELCOT floats tenders to procure above IT Hardware Products as per Tamil Nadu Transparency in Tenders Act and Rules. Suppliers/Original Equipment Manufacturers (OEMs) offer competitive prices in view of the large volume of procurement done by ELCOT.
IT Hardware procurement is done through two modes of tenders: -
1. Rate Contract Tenders – ELCOT floats Rate Contract Tenders for the supply of items to various Government Departments at a fixed price throughout the year. ELCOT ensures better price and availability of the products in Rate Contract, by grouping the items that are commonly procured by the Departments.
2. Full Procurement Tenders – ELCOT undertakes a separate tender process when the specific requirements of Departments are not available in Rate Contract or the value of procurement is more than Rs. 10 Crore.
ELCOT has an “e-Procurement Portal” through which the Departments can generate Proforma Invoice, update details on fund transfer and make a request to supply the items. Subsequently, ELCOT issues Purchase Orders to suppliers through this portal. This portal has streamlined the transactions of the Government Departments with ELCOT with increased transparency and reduced the manual work.
IT Hardware procurement done by ELCOT for major Departments for the year 2023–24 is furnished below:
| S. No. | Department Name | Procurement Value(Rs. in Crore) |
|---|---|---|
| 1 | Treasuries & Accounts | 109 |
| 2 | High Court and Subordinate Courts | 93 |
| 3 | Health and Family Welfare | 60 |
| 4 | Police | 46 |
| 5 | School Education | 24 |
| 6 | Municipal Administration & Water Supply | 16 |
| 7 | Registration | 14 |
| 8 | Agriculture | 12 |
| 9 | Higher Education | 11 |
| 10 | Other Departments | 75 |
| Total (Rs. in Crore) | 460 |
Item-wise Hardware Procurement details for various products supplied during the year 2023-24 is furnished below.
| S. No. | Item Description | Procurement Value(Rs. in Crore) |
|---|---|---|
| 1 | Desktop | 135 |
| 2 | Server, Storage, Firewall | 50 |
| 3 | Printer, Copier, Scanner | 47 |
| 4 | Laptop | 30 |
| 5 | Networking Components | 24 |
| 6 | UPS System, Battery | 15 |
| 7 | Display Monitor, TV | 15 |
| 8 | IP Camera | 5 |
| 9 | Software License | 87 |
| 10 | Forensic Tools | 18 |
| 11 | Other IT Hardware | 34 |
| Total (Rs. in Crore) | 460 |
ELCOT is also undertaking Digitisation work to cater to the requirements of Government Departments to digitize old records.
ELCOT arranges Video Conferencing equipment for various Government welfare schemes inaugurated by Honourable Chief Minister and for the review meetings at Secretariat. ELCOT also arranges CCTV (Closed Circuit Television) Surveillance Systems with accessories for monitoring the examinations conducted by TNPSC and various Government Departments / Agencies.
ELCOT maintains the Secretariat Network (SECNET) and Surveillance System at Main Building and Namakkal Kavignar Maaligai, Secretariat on 24x7 basis. ELCOT also implements the scheme of Procurement & Supply of Laptops / Tablets to All India Service Officers.
